*Administrative Assistants ensure the efficient day-to-day operation of the office, and support the work of management and other staff..
*Answer general phone inquiries using a professional and courteous manner.
*Direct phone inquires to the appropriate staff members.
*Reply to general information requests with the accurate information.
*Greet clients/suppliers/visitors to the organization in a professional and friendly manner.
*Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
*Sort incoming mail, faxes, and courier deliveries for distribution.
*Prepare and send outgoing faxes, mail, and courier parcels.
*Forward incoming general e-mails to the appropriate staff member.
*Forward voice mail from the general mailbox to the appropriate staff member.
*Purchase, receive and store the office supplies ensuring that basic supplies are always available.
*Code and file material according to the established procedures.
*Update and ensure the accuracy of the organization's databases.
*Provide secretarial and administrative support to management and other staff.
*Make travel, meeting and other arrangements for staff.
*Coordinate the maintenance of office equipment..
*With the Executive Director, prepare meeting agendas and supporting material for distribution.
*Ensure the timely distribution of material to the Board.
*Support the Board with meeting, travel and other arrangements
*BSC/HND in office management and Business Administration,
*1-3 years experience in an office setting.
*Proficiency in MS Word, MS Excel and MS Outlook a must
*Knowledge of operating standard office equipment.
*Excellent communication skills – written and verbal.
*Ability to prioritize projects and strong problem solving skills.
*Good research skills and attention to detail.
MODE OF APPLICATION:
Interested applicants should forward their CV to: hrm.realisticgoalresources @gmail.com or forward your name, qualification, contact number, post applying for to the message box or to the number on the advert. Shortlisted applicants will be contacted shortly. All calls should be made .between 9am to 4pm (Monday to Saturday)